Managing numerous properties at once is a balancing act that requires a professional team. But you can avoid the stress with an experienced multi-location management team with access to diverse solutions.
Below, our professionals at SWFL Commercial Group outlined some common property management challenges and their solutions.
#1 Appropriate Access for Each Multi-Site Property Manager
Most property management operations involve a network of systems and people working together to handle each procedure. However, some staff members don’t need access to certain systems or software. Not only can unrestricted access cause security issues, but it also muddles procedures and causes confusion.
Each multi-site property manager should only grant access as needed per the staff member’s role. Staff in different positions will handle certain functions. Thus, each role earns varying levels of access on any given dashboard.
#2 Confusing Process Templates
Many property owners will treat each property as its own entity. Since your properties have different systems, ages, and structures, this approach might make sense to you. But you can streamline certain processes, such as landlord utility management, based on location and utility providers.
This approach eliminates the margin for error and other inconsistencies. It also improves your control over your brand. This is especially important in areas like commercial property management.
#3 Multi-Location Management That Considers Future Properties
When you add a new property to your portfolio, you don’t have to design an approach from scratch. Yet, many management teams create documents, spreadsheets, and profiles from the ground up. You may as well rebuild the property with all the work you already put into onboarding it.
Experienced multi-location management services typically clone previous systems for record-keeping and property management. Then they adjust the process as needed to fit the new location. Association property management solutions can assist with smooth growth and development.
#4 Rigid Solutions for Problems That Require Flexibility
While cloning a management process can alleviate some of the work, it doesn’t solve all your property management problems. You still need a flexible approach that considers the unique aspects of each commercial property. Templates are only helpful when they perfectly match your needs at any point.
You need software and processes you can customize as you go. Your solutions should allow for consistent growth, changing needs, and improved approaches.
#5 Murky Reporting for Numerous Locations
Each location has different accounting numbers, utility expenses, and regulations to follow depending on the industry and locality. If you deal with utility management companies, property management companies, and other related services, you might struggle to get the full picture from scattered data.
You need all that data consolidated into one place with different authorization levels. Choose a management company with access to solutions that streamline the way you view and read data at any given moment.
Streamline Your Multi-Site Management with SWFL Commercial Group
Let SWFL Commercial Group make multi-location management more manageable for you. Connect with our skilled team to access nearly 20 years of experience and diverse solutions designed for your unique needs. Call us at (239) 510-3606 or use our convenient online form to message our team in Fort Myers, FL.
